Madison Charter Bus Rentals

A charter bus is a large, privately rented vehicle designed to transport groups of people to a destination of their choice on a schedule they control. Unlike public transit or pre-sold tours, a charter bus operates entirely at the direction of the client, making it ideal for events like corporate outings, school trips, sports team travel, weddings, or multi-day excursions. Modern charter buses typically seat 40–56 passengers and offer amenities such as reclining seats, climate control, onboard restrooms, Wi-Fi, and luggage storage.

Charter Bus Company Madison offers one of the largest and most diverse fleets of buses in Madison, with vehicles that can accommodate anywhere from 15 to 56 passengers. Our fleet includes 15-passenger and 28-passenger minibuses, full-size 56-passenger motorcoaches, party buses, and several specialty vehicles. We carry vehicles from top manufacturers like Van Hool, Prevost, MCI, Setra, Temsa, Grech, and Turtle Top. Buses are available in multiple exterior colors (black, white, silver, custom wraps) and can be upgraded with premium interiors or custom branding upon request.

Most modern buses include reclining seats, individual reading lights, climate control, overhead parcel racks, undercarriage luggage bays, and at least one flat-screen video monitor. Larger coaches (40+ seats) usually have an onboard restroom, PA system, multiple video monitors, DVD/Blu-ray players, 110V power outlets, and onboard Wi-Fi. Many newer buses also feature USB charging ports at each seat, Bluetooth-enabled sound systems, and optional leather upholstery. Additional amenities can sometimes be added upon request, such as tables for card games or laptop use.

Yes, all our Madison charter buses have ample luggage space. Full-size motorcoaches offer both overhead storage inside the cabin and large undercarriage bays that can hold standard suitcases, equipment cases, or bulky items. As a general rule, each passenger can bring one large bag for the luggage bay and one smaller carry-on for the overhead compartment. Minibuses have limited luggage space but can still accommodate carry-ons and a few larger bags. If your group has extra luggage, please mention this when booking so we can recommend a vehicle with sufficient capacity.

Yes, Charter Bus Company Madison can provide ADA-accessible buses in Madison with advance notice. Many of our larger motorcoaches and some minibuses are available with wheelchair lifts, wider aisles, and designated securement areas for passengers with mobility devices. These vehicles also feature accessible restrooms and priority seating near the front of the bus. If you need an ADA-accessible coach, please specify this when requesting a quote so we can ensure the right vehicle is assigned to your trip.

Charter Bus Company Madison services all types of trips in Madison and the surrounding region, including corporate shuttles, employee transportation, school field trips, campus tours, athletic team travel, wedding guest shuttles, airport transfers, convention and event transportation, government and military moves, and private group outings. We regularly work with local schools, universities, businesses, sports teams, churches, and social groups to provide custom transportation for events of any size. Whether you need a single bus for a day trip or multiple coaches for a multi-day event, we can handle it.

Yes, we absolutely do! Our team can help you book a charter bus rental for long-distance trips across state lines. We’ve helped groups travel from Madison to Chicago, Minneapolis, Milwaukee, Green Bay, and more. Even if you need a one-way charter bus rental for your long-distance trip, our team can help. Just let us know the details of your trip, and we’ll make sure you have a comfortable ride for the long haul.

It costs $170 to $400+ per hour on weekdays, $190 to $500+ per hour on weekends, $1,800 to $3,800+ per day, and $6.00 – $9.95 per mile to rent a bus in Madison. You can get an instant quote online in less than 30-seconds using our online quote tool! Just enter your trip details, and you’ll get a free, no-obligation quote right away. You can compare prices, see vehicle options, and even book your bus online if you’re ready.

Several factors can affect the cost of your charter bus rental in Madison. The biggest factors include the time of year, the length of your trip, the size of your bus, and how far in advance you book. Bus rentals tend to be more expensive during peak travel seasons, such as spring and summer, and during major events like University of Wisconsin football games or large conventions at the Alliant Energy Center. Additional factors like tolls, parking, and driver accommodations can also affect the total cost of your rental.

Charter Bus Company Madison is a reputable company to book a Madison charter bus from because we have years of experience, a 24/7 reservations team, and a large fleet of vehicles. We’ve worked with groups of all sizes across various industries, including education, sports, corporate, and government. Our team is committed to providing quality service and transparent pricing, and we have a track record of satisfied customers. Just check out our reviews on Google to see what past clients have to say about working with us!

It’s best to book your Madison charter bus as early as possible, ideally at least three to six months in advance, especially if your trip falls during a busy season or coincides with major local events like University of Wisconsin–Madison graduation, Badgers football games, or large festivals such as Freakfest or the Art Fair on the Square. Spring and fall are peak times due to school trips, weddings, and sporting events, so availability can become limited and prices may rise as the date approaches. For trips requiring multiple buses, specialty vehicles, or ADA-accessible coaches, even more lead time is recommended. Last-minute bookings are possible but may result in higher rates and fewer vehicle options.

Yes, we require a deposit to secure your reservation. The deposit amount is typically due at the time of booking and is applied toward the total cost of the rental. The remaining balance must be paid in full before the date of your trip. We accept various forms of payment, including major credit cards, ACH transfers, and checks. Specific payment terms will be outlined in your contract, and our team will work with you to ensure all payments are made on time.

Your quote includes the rental of the bus, driver’s pay, fuel, insurance, and any tolls incurred during the trip. Additional expenses such as parking fees, lodging and meals for the driver on overnight trips, and optional gratuity for the driver are not included in the base quote. For example, parking passes at venues like Camp Randall Stadium or the Kohl Center may need to be purchased separately and can range from $20 to $50 depending on the event. Our team will provide a detailed breakdown of what is and isn’t included in your quote so there are no surprises.

You can get a quote from Charter Bus Company Madison by calling our 24-hour reservation team at 701-738-1450 or by using our online quote tool. Simply provide details about your trip, such as the date, pickup location, destination, group size, and any special requirements. We’ll quickly generate a personalized quote and send it to you for review. If you have any questions or need to make adjustments, our team is available around the clock to assist you.

Yes, you can request a specific bus model or color when booking with Charter Bus Company Madison. We offer buses in a variety of colors, including black, white, blue, red, silver, and grey, and can even provide custom wraps if needed. If you have a preference for a particular make or model—such as Van Hool, Prevost, MCI, Setra, or Grech—please let us know when requesting your quote. While we do our best to accommodate specific requests, availability may vary depending on the date and size of your group. Our team will work with you to find a vehicle that meets your needs.